Case Studies

Legal Services

Considerations
Client Facts & Results

Panel Selection

  • Worked with client to determine which list of incumbent and new firms would be invited
  • Collected baselines based on prior, similar work
  • Drafted outside counsel guidelines, billing guidelines, and other key documents with client.
  • Determined which one of Justice Bid’s Legal services templates would be used and which questions to add/remove.
  • Client Industry: Pharma
  • 48 bids, 8 suppliers
  • Savings Achieved: 27%

Matter Services

  • Prior to an anticipated complaint being received, created strict timelines of actions that must be taken to put out a Matter RFP in a known short time frame.
  • Pre-drafted a rough version of the RFP.
  • After receipt of complaint, worked with client to execute, from beginning to end, the RFP in one week, to give winning firm time to reply to the complaint.
  • Worked with the participating law firms to ensure responses were submitted in a timely manner.
  • Client Industry: Retail
  • 23 bids, 5 suppliers
  • Savings Achieved: 31%

Panel Selection

  • Determined phases of e-discovery services that would need to be part of the RFP.
  • Created a Pricing Matrix that categorized those services accordingly e.g. collection, OCR, hosting, review, etc
  • Conducted an e-Auction that had multiple providers participating in different parts of the RFP simultaneously.
  • Client Industry: Automotive
  • 173 bids, 27 suppliers
  • Savings Achieved: 24%

Non-legal Categories

Case Studies

Category & Considerations
Client Facts & Results

Natural Gas

  • Determine contract structure: fixed vs. variable rate vs. block plus index
  • Determine contract length: one, two, three years
  • Understand local utility company and the requirements for contracting with an energy marketer
  • Understand current market conditions
  • Client Industry: Correction Facility
  • 57 Bids, 4 Suppliers
  • $636M Spend, 36% Savings Achieved

Electricity

  • Determine contract structure: fixed vs. variable rate vs. block plus index
  • Determine contract length: one, two, three years
  • Understand local utility company and the requirements for contracting with an energy marketer
  • Understand current market conditions
  • Client Industry: Correction Facility
  • 1034 Bids, 7 Suppliers
  • $2.95 M Spend, 25% Savings Achieved

Propane

  • Determine Contract structure: fixed vs. variable rate
  • Determine contract length: one, two, three years
  • Understand who owns the propane tank
  • Understand current market conditions
  • Client Industry: Automotive
  • 60 Bids, 6 Suppliers
  • $1.1 M Spend, 36% Savings Achieved
Category & Considerations
Client Facts & Results

Uniforms & Linens Services

  • Determine types of uniforms and linens included in the program
  • Collect specifications including material, description, color, size requirements, quality, quantity, etc.
  • Client Industry: Restaurant Management
  • 420 Bids, 20 Suppliers
  • $1.1 M Spend, 48% Savings Achieved

Office Furniture

  • Determine whether to include manufacturers, distributors, or both in bid
  • Determine types of furniture and current requirements
  • Collect detailed information on specifications and requirements including delivery and installation
  • Client Industry: Financial Services
  • 102 Bids, 5 Suppliers
  • $5 M Spend, 11% Savings Achieved

Printed Materials

  • Collect specifications including ink, number of colors, paper, sides, dimensions, folding specs, average order quantity, etc.
  • Drawings or samples will need to be collected
  • Client Industry: Automotive Components Manufacturing
  • 728 Bids, 14 Suppliers
  • $0.5 M Spend, 42% Savings Achieved

Office Supplies

  • Collect manufacturer and part number for core products
  • Discuss the option of bidding out alternatives and like-for-like lots to analyze the price differentials
  • Determine regional/national supply base and preferences
  • Client Industry: Oil & Energy
  • 41 Bids, 5 Suppliers
  • $2 M Spend, 25% Savings Achieved
Category & Considerations
Client Facts & Results

Corrugated

  • Determine specifications including box style (RSC/Die Cut), Dimensions, Coating, Colors, Panels, Material Type, Joint, etc.
  • Determine locations to identify local/regional supplier base
  • Client Industry: Aerospace
  • 207 Bids, 24 Suppliers
  • $11 M Spend, 21% Savings Achieved

Packaging General

  • Break down the spend by the type of packaging supplies including stretch/shrink wrap, tape, cartons, poly bags, paper bags, labels, strapping, tubes, etc.
  • Rationalize SKU’s, determine purchasing strategy
  • Grocery Retail Chain
  • 201 Bids, 20 Suppliers
  • $2.5 M Spend, 12% Savings Achieved

Pallets, Skids

  • Collect detailed specifications and drawings including size, heat treat, condition, wood type, pallet entry, etc.
  • Ensure drawings/specs are up to date- site visits may be necessary
  • Determine locations to identify local/regional supplier base
  • Client Industry: Flexible Packaging Manufacturing
  • 339 Bids, 34 Suppliers
  • $6 M Spend, 26% Savings Achieved

Plastic Packaging

  • Collect manufacturer and part number for core products
  • Discuss the option of bidding out alternatives and like-for-like lots to analyze the price differentials
  • Determine regional/national supply base and preferences
  • Client Industry: Building Materials Manufacturing
  • 398 Bids, 11 Suppliers
  • $75 M Spend, 4% Savings Achieved
Category & Considerations
Client Facts & Results

HVAC Services

  • Determine number of locations and type of equipment to be maintained/serviced
  • Break down periodic maintenance vs. repairs/service calls and labor, vs. material costs
  • Client Industry: Flexible Packaging Manufacturing
  • 170 Bids, 23 Suppliers
  • $1 M Spend, 21% Savings Achieved

Security Services

  • Determine number of locations and type of service required at each location
  • Determine equipment required for guards
  • Determine structure of current program (bill rate/markup ) and quality/service requirements
  • Client Industry: Restaurant Management
  • 220 Bids, 28 Suppliers
  • $4 M Spend, 28% Savings Achieved

Cleaning & Janitorial Services

  • Collect detailed cleaning specifications for each site, square footage, surface types, expected cleaning schedule & shifts, and expected work for each area
  • Determine local/national supply base and preferences
  • Client Industry: Flexible Packaging Manufacturing
  • 69 Bids, 11 Suppliers
  • $1 M Spend, 28% Savings Achieved

Waste Management/Recycling

  • Determine waste type (dry, wet, hazardous, recyclables), service frequency, equipment rental/ownership
  • Number of locations, tonnage requirements, cost per ton, fuel surcharges, equipment requirements
  • Client Industry: Flexible Packaging Manufacturing
  • 127 Bids, 19 Suppliers
  • $1.5 M Spend, 14% Savings Achieved
Category & Considerations
Client Facts & Results

IT Hardware & Peripherals

  • Collect base specifications and requirements for laptops, desktops, monitors, & peripherals
  • Set standard specifications, warranty, requirements
  • Client Industry: Financial Services
  • 44 Bids, 3 Suppliers
  • $6.5 M Spend, 21% Savings Achieved

Telecom (Wireless, Voice, Data)

  • Determine type of program for wireless, voice, and data services
  • Determine number of users (service/data/air card) and coverage requirements
  • Determine historical and future hardware requirements
  • Client Industry: Heavy Equipment Manufacturing
  • 53 Bids, 3 Suppliers
  • $1 M Spend, 35% Savings Achieved

MFPD’s

  • Determine if purchased/leased equipment
  • Collect information on services included in current agreement
  • Determine equipment segment, output, paper capacity, manufacturer, model, PPM, warm up time, etc.
  • Determine cost per click for B&W vs. color printouts – capture minimums included
  • Client Industry: Automotive Components Manufacturing
  • 80 Bids, 6 Suppliers
  • $1.5 M Spend, 26% Savings Achieved
Category & Considerations
Client Facts & Results

Relocation Services

  • Collect detailed information on current program including Quality/Service requirements and TCO (Mgmt fees, Cancellation Fees, Temp Living, Pass-through Costs, Commission Share, HHG Rates, etc.)
  • Client Industry: Mall Management Services
  • 280 Bids, 22 Suppliers
  • $4.5 M Spend, 42% Savings Achieved

Temporary Labor Services

  • Determine types of temporary labor utilized – Clerical/ Admin, IT, HR, Light Industrial, Acct/Finance, etc.
  • Determine skill levels and locations included in program
  • Determine structure of current program (bill rate/ markup ) and quality/service requirements
  • Client Industry: Prepared Food Manufacturing
  • 46 Bids, 16 Suppliers
  • $11 M Spend, 12% Savings Achieved

Recruitment Fees

  • Determine types of direct hire positions including job titles and job descriptions
  • Determine number of placements, average salary, and current fee/percentage
  • Client Industry: Flexible Packaging Manufacturing
  • 1156 Bids, 29 Suppliers
  • $1 M Spend, 66% Savings Achieved
Category & Considerations
Client Facts & Results

Ground Freight (LTL/FTL)

  • Determine FTL vs. LTL spend breakdown
  • Discuss type of product being shipped and special requirements – height, refrigeration, etc.
  • Determine shipping lanes including shipper address, number of pieces, weight, consignee address
  • Client Industry: Medical Engineering Manufacturing
  • 513 Bids, 21 Suppliers
  • $0.7 M Spend, 60% Savings Achieved

Fleet Management

  • Discuss current fleet and contract agreement including length of leasing agreement or purchase
  • Determine desired make, model, version, over/under mileage rate, service/ maintenance per month, lease fee per month, etc.
  • Client Industry: Grocery Retail Chain
  • 165 Bids, 9 Suppliers
  • $5 M Spend, 22% Savings Achieved

Ocean Freight (FCL)

  • Discuss type of product being shipped, tariff codes, additional fees, etc.
  • Determine loading point, port of loading, port of delivery, container size & type, number of trips, management/ ownership
  • Client Industry: Microelectronics Manufacturing
  • 181 Bids, 12 Suppliers
  • $8 M Spend, 20% Savings Achieved